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Indy Online weekly news post, June 28, 2024

6/28/2024

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City Councilor Kate Schwarzler posts past city contracts online, following a public records request

By Anne Scheck
Trammart News Service

Citing a desire for transparency, Independence City Councilor Kate Schwarzler posted multiple city contracts online this week that show more than $100,000 was awarded by the city to a non-profit that she founded and two companies she owns.


The listings, which date back to 2017, were posted following a public records request for the contracts by Trammart News. “I don’t mind coming under scrutiny from citizens, local press, malcontents or anything in-between,” Schwarzler stated on her website, kateschwarzler.com.

Schwarzler is based at Indy Commons on Main Street downtown, the location of her co-sharing and space-rental business. She also runs the non-profit Indy Idea Hub and Creo Solutions, a consulting company that began by offering landscape architecture.

All three have received grant money from, or through, the city – the commercial kitchen at Indy Commons is widely credited with being a launch pad for food businesses.

 Schwarzler's services also have been  sought by the Central School  District, which contracted with her for an estimated $8,400 to assist  the district's volunteer committee on bond development more than a year  ago. Though an outside consulting firm was hired to help hold committee  meetings and conduct the exploratory work on bond feasibility, CSD 13J  offered Schwarzler the job as a "facilitator" for the committee,  according to Emily Mentzer, communications coordinator for the school  district. 

For the sake of transparency, she’s making information accessible on her website, Schwarzler added.  “I aim to provide clarity and reassurance that the decisions made in our local government, and myself, are above board and in the best interest of our community.”

In a description of her mission at another of her internet sites, Schwarzler ‘s role is defined as helping “clients work on livability issues, such as developing thriving main streets, building an entrepreneurial ecosystem, placemaking, parks and recreation, and natural resource management.”

At kateschwarzler.com, she noted that she took “the proactive step” of not entering into professional services contracts with the city once she became a city councilor.

However, in February, the city council voted to seek a USDA grant application of $100,000 that would involve Schwarzler’s Indy Idea Hub. Independence intends to partner with the “hub,” should the grant be awarded, said Shawn Irvine, the city’s economic development director. (Schwarzler recused herself from the vote.)

Though all other councilors supported the action, City Councilor Dawn Roden voted against the grant proposal, asserting that Indy Idea Hub “continually gets the grant money.”

This spring, the partnership between the city and Indy Idea Hub gained public attention during the final budget committee meeting, after Schwarzler urged committee members to “trust” staff – and to send the budget that committee members were analyzing back to city personnel for possible revision, instead of undertaking further discussion.

Roden, also a member of the budget committee, expressed disappointment – she wanted committee members to take more time going over some suggested options. With four dissenting votes, the committee followed Schwarzler’s recommendation, cutting short the vetting.

Frustration with the process seemed to surface among several attendees and some members of the budget committee, which was comprised of the city councilors and mayor, and an equal number of community members. The apparent source of frustration: Only a few of the budget-balancing ideas were reviewed by the committee.

Several residents who viewed the budget session raised questions about it; Trammart News consulted the statute on budget law and, under ORS 294.453, the governing body – defined as the city council – appears able to vote for final budget adoption only on a budget that’s been approved by the budget committee. This year's fiscal budget was passed on to the city council without a final formal endorsement by the budget committee.

Schwarzler acknowledged to Trammart News that the city has challenges, but they are “ones that we are actively trying to balance and address.  And we also have a lot of great things that are worth celebrating, something I also feel deserves attention.”

(Trammart News will address city-reported outcomes from the grants in the near future, which may require additional  public records requests – the Independence communications director has not responded to Trammart News press inquiries for many months.)  ▪


Independence faces a financial squeeze threatening the library that other cities have solved

​By Anne Scheck
Trammart News Service


The probability that other town libraries would hit the chopping block arose during a discussion of the potentially sad fate of the Independence Library during a budget meeting this past spring.

Two examples were Salem and Eugene.

Though Independence staff is still considering a levy on a future ballot to save the town library, the two other cities seem a bit like the announcement of Mark Twain’s too-early death. It was duly reported but, as the writer himself famously confirmed, greatly exaggerated.

So, what is occurring in Salem? And how about Eugene?

Salem’s major library cuts reportedly have been averted, at least for a year, by money from the city’s Cultural & Tourism Fund. Eugene’s library services never risked a sudden shutdown, though the city is financially burdened – a biennial budget there extends to fiscal year 2025.

And the Eugene library system has a unique site: An all-volunteer library, “The River Road Santa Clara Library,” featuring a 12,500-item collection in a building that is open six days a week, 10am-to-4pm. “It’s practically a no-rent building, thanks to the local water district,” explained Laura Sarantis, the head librarian. 

The water district had extra room – and handed the space over to the library. Volunteers worked to get it into shape. Now it operates on a shoestring, as a 501(c)(3). Fundraising is through voluntary payments by patrons, sales of items such as coffee cups, and sponsorship by monthly or annual donations.

There’s a $20 donation suggested for signing up for a library card, but anyone can get one – the fee is not mandatory, Sarantis noted.

Grants are another source, she added. For example, Volunteer Charissa Nelson, who has been with the library since its early days, is an “expert talent,” she said. Nelson has obtained grants and other forms of funding that have allowed newer titles to be purchased, Sarantis pointed out.

A few years ago, shortly after he became Independence’s Library Director, Patrick Bodily reflected on how important libraries were to his early life.

Though he hasn’t commented on the financial strain now confronting the Independence Library, Bodily stated in that early interview that easy accessibility to books – he hauled stacks of them home from his neighborhood library as a boy – was continually reassuring.

No matter how many books he checked out, there were always more on the shelves, he recalled. No matter how often he visited as a kid, the library remained a place that was nice to go, to browse, to make a selection, Bodily said. 

In a study led by Portland State University in 2022 – and publicized by Pew Research – more than half of 2,000 young adults who were surveyed said they’d visited a library in the past year. Library resources are used by Gen Z, Millennials, older adults and young children – an intersection of ages that typically occurs regularly, according to the studies. ▪ 



Ash Creek sidewalk relocation closure frustrates summer river trail walkers
​
By Anne Scheck
Trammart News Service


Independence resident Mark Winningham wasn’t ready to give up his morning walk in north Riverview Park, even though a sign said so.

At the last city council meeting he – and others who take frequent strolls along the paved trail by Ash Creek – attended to make their affection for the pathway known and to show their objection to its closure. Winningham took his comments straight to the public podium at the start of the meeting.

Noting that signage now says a section of the trail needs to be shut off so a new sidewalk can be laid, he told city councilors that fencing and a temporary path were needed to maintain access. “My guess is that there are 100 people or more out there on that trail,” he said.

Two years ago, torrential rains caused the creek to swell, with wrenching water that cut into the embankment. The sidewalk suddenly was at the edge of what remained: a fractured wall of earth. A plastic orange construction fence was put there, which often sagged – and there was worry that dogs or children might try to explore the area behind the fence.

It was determined that the sidewalk needed to be moved further west, forcing closure to provide access for the earth-moving and paving equipment.

Following Winningham’s presentation, the city Facebook page featured a multi-pictorial display of the city manager and public works personnel looking for a way to provide access during construction.

“City staff scouted the area high and low for a detour that could handle both our trusty machinery and intrepid walkers, but it seems like this trail's as narrow as the Snake River crossing,” the posting stated.

However, the recommendation that followed that text had some walkers questioning the city’s alternate route. “Head on up to Main Street and hang a right onto Grand Street to keep your adventure rolling into the Independence Dog Park,” the advisory suggested.

Winningham, in an apparent observation for safety’s sake, had cautioned against just such a bypass at the city council meeting – it would mean trekking on part of the highway that lacks a sidewalk, to get to Grand Street.

“I think maybe the city staff people meant to write to get into your car and drive to the dog park and start from there,” said one of the city council attendees who read the Independence Facebook posting. “I don’t know why they didn’t put that in (the posting) because it doesn’t make sense to walk that way.” ▪ 

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Indy Online Weekly News Post, June 21, 2024

6/21/2024

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A second look at the Independence budget along with a comparison of Monmouth's budget

By Anne Scheck
Trammart News Service


The cities of Independence and Monmouth will begin the fiscal year in July with roughly the same proposed appropriation of funds – about $52 million – but for Monmouth the sum represents a decrease from last year by more than 13% and for Independence it increases the budget by a third over last year.

The final budget for Independence lists an amount of nearly $54 million, which represents a total  budget of $53,970,302, including an unappropriated ending balance of $2,066,635, and the appropriations for 2024-2025 fiscal year of $51,903,667.

An analysis by Trammart News of a comparison between the two cities shows that Monmouth is positioned to cut costs by trimming personnel and non-essential services; In contrast, Independence is embarking on several capital projects, including a $50 million water treatment facility that is requiring eminent domain to obtain the needed property south of town. 

Though Mayor John McArdle has stressed that many Oregon cities are adding a public service fee to shore up tight budgets, Monmouth hasn’t done so; In Dallas, that city’s public service fee has been a part of past budgeting, to help support the Dallas Fire and EMS department, as well as the police force.

The Dallas fee reportedly will rise from $4.95 to $12.50 per month. The public service fee in Independence is $20 and is scheduled to begin in January.

In Monmouth, the total approved budget for all funds for the coming fiscal year is $51,525,867,  a 13.59 percent decrease over the previous year’s budget.  “The City of Monmouth is able to maintain fiscal stability this year with some recommended reductions in both workforce and capital expenses,” as well as the use of remaining American Rescue Plan Act (ARPA) funding, according to the budget document submitted to the Monmouth City Council.

To achieve a balanced budget, Monmouth has instituted some shrinkage, including loss of the assistant city manager, said Sabra Jewell, the city’s communications coordinator. In contrast, an assistant city manager is listed as one of Independence’s future needs in the initial proposed budget by the city. “Independence is one of the few cities of our size that does not have an Assistant City Manager or an Assistant to the City Manager,” according to the Independence summation of a current position deficits. ▪

An analysis of the water treatment plant and a report on the unfolding legal battle

By Anne Scheck
Trammart News Service


The owners don’t want to sell, and the original plans recommend only a four-acre site, but Independence is pushing forward to acquire approximately 10 acres south of the city off Corvallis Road for a new water treatment plant. 

In a claim filed with Polk County courts, the city has requested a jury trial to decide the outcome against the Jones Family Trust, which owns the land and has declined the city’s offer. Using a deposit of $180,000 for the proposed action, Independence appears to be relying on the process of eminent domain to obtain the land, which was described in the legal document as “farm land and no person resides upon the subject property.”

The parcel for the treatment plant is more than twice the size noted in the 2023 Water Master Plan, often referenced by Independence Public Works Director Gerald Fisher as providing essential guidance for the facility.

Fisher was queried about the proposed plant, but he has been out of the office and isn’t expected to return until next week. Repeated requests for clarification of questions surrounding the water treatment plant, at an estimated cost of $50 million, went unanswered by the city’s communications coordinator, Emmanuel Goicochea.

However, in a memo distributed in a recent city council agenda packet, City Manager Kenna West noted that “every other possible location was determined infeasible for one reason or another.”

There was a discussion of locating on land owned by the City of Monmouth, “but in early discussions Monmouth city staff advised that they have plans for that land that do not include utilization for a water treatment facility,” West stated.

She also discussed plans for the proposed water treatment location,  such as a new public-works complex and a helicopter pad. Space for use by the Independence Police Department has also been discussed, due to storage needs.  All plans are in flux, but the helicopter pad has been dropped as a possibility.

“In order to become eligible for $1 million in funds, the city could build an emergency helicopter landing site for supplies to be dropped off at the secure water treatment plant facility to then 

be disbursed to the community in the event of a disaster such as ‘Cascadia,’” according to the city manager.

City public works has reported there are more than 20 projects underway, to bring the city’s infrastructure into alignment with the community’s current and future needs. The water treatment plant is in the pre-design phase, according to the city. ▪

The M-I Chamber of Commerce faces new challenges in its third year after covid
​
By Anne Scheck
Trammart News Service


Three years into the job as executive director of the Monmouth-Independence Chamber of Commerce, Nicki Marazzani has an impressive Visitor’s Center, more visibility via a reader board, and a whole new set of chamber creations, from a restaurant tour to a Turkey Trot.

What she hasn’t got is revenue. But she isn’t simply worried about the present plight of the chamber – it’s the current strain on businesses that is giving her huge concern.

With budget woes, the visitor’s center she strived to build, which fronts Highway 99, is without tourist dollars of financial support from Independence, which has been growing tourism in the past several years. Those dollars go into the city’s general budget so, unlike most visitor’s centers in the state, the M-I Chamber of Commerce is missing out on that money.

But local businesses are a source of anxiety, too. It’s been "tough times" for small businesses in both cities, she stressed. After rapid growth when she came aboard, she fears the chamber membership may drop by about a third over the next year. "We're not doing great," she said, noting that “when our members struggle, we struggle.”

For example, about half of the eligible businesses don't belong to the chamber now, Marazzani noted.  “As a nonprofit, every dollar helps us do our job, so it means we need to focus on more grants and business support to help drive tourism and community spending to our area,” she said.

Generally, the business community is reporting a 20-30% plunge in revenue since pre-covid, she pointed out. Costs of producing and providing service have gone up – supply prices have escalated, along with delays in supply-chain delivery.

"How do you keep it affordable for our community?" she asked. One strategy: Merchants and vendors are starting to look at what hours they have to be open -- and that’s leaving some days with fewer of them to visit. “That is going to make it extra hard to drive business to our communities during the beautiful summer months,” she predicted.

Additionally, rents for commercial space have risen. "Empty buildings do no good for anybody," she said. Business turnover is brisk, at times – many have had closures or sales of the business three-to-five years post-opening.

In Independence, this has been reflected in changing management or ownership, such as The Territory at Independence Hotel and Independence Ice Cream, and closures ranging from Urban 53 to Brarlin Café.

Independence has the added disadvantage of a large, unfinished structure downtown – called "Stonehenge" by locals due to its concrete pillars –  that's a remnant of a plan nearly two decades ago for a mixed-use energy-efficient condominium complex at the site.

However, there is a lot to be proud of, as well, Marazzani said. There appear to be more eating spots – restaurants and food trucks – per capita than any place else in the Mid-Willamette Valley. So, we added a restaurant tour in August. Businesses also, with the aid of the chamber, have found innovative ways to boost customers and stay the course, such as helping each other beat back the mental strain by finding times for meetups, such as Thirsty Thursdays put on by the chamber.

There have been mutual "buzz creations," too, she said, such as pop-up holiday markets by the Little Mall on Main. "Mutual support is really important, and (social media) shout-outs for another business really helps," she stressed.

Even with the challenges, Marazzani said she wakes up every morning to the thought: "What new thing can I do for the businesses?"

"I love my job, really love it," she said. ▪ 

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Indy News Online Friday Post for June 14, 2024

6/14/2024

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City council approves a nearly $54 million budget with 4-2 vote and negative resident reactions

By Anne Scheck

Independence’s budget was expanded to nearly $54 million for the coming fiscal year, up by $17 million from last year’s $37 million budget. But two votes against it were cast – by Councilors Dawn Roden and Sarah Jobe – and both expressed strong opposition to the budget’s adoption Tuesday night.

They were joined by several residents who say they’re concerned the city is spending beyond its means, citing a public safety fee of $20 that will be added to utility bills beginning in January to keep the police force funded. Though the fee originally was proposed for $27, the reduction seemed to provide little reassurance to some.

“These council members have no interest in doing what is right for the residents of Independence,” asserted Norma Soffa, a nurse practitioner who lives in the city. “I think we need to have the state come in and audit the city’s books.”

Soffa watched the council session while the budget resolution passed; Her view was echoed by others who had done the same. “I am really worried,” said one homeowner. “You’ve got these council people thinking it is okay to take out these big loans, and the bigger the better.” She appeared to be referencing plans for the new water treatment plant, at an estimated cost of $50 million, a project that’s now embroiling the town in a legal battle to acquire the land for it.

Others said they were disappointed that a majority of councilors didn’t seem to see the library as an essential service – and several said they were glad a local petition had shown wide support for it.

The petition, begun by Chantal Pettit, has collected more than 350 signatures. In a move after her visit to the last city council meeting, the budget was changed, pushing back plans for a November ballot vote on a levy proposed as a new tax source for the library, museum and 
parks, all of which were threatened with closure. The levy now is expected to be presented in 2025 instead.

In testimony at the start of the council meeting, Mike Rhodes, a licensed engineer, said he considers the city’s budget “so messed up I don’t know where to begin.”

“It appears to me this city government has filet mignon budget appetites on a hamburger means,” he said. Rhodes went on to call the public safety fee “a very popular government shenanigan to deny public involvement.” The fee is recommended to be reduced over time, eventually landing at $10 per utility billing.

An analysis of why this budget seems to have prompted such a response may be due to the economic climate being experienced by many Oregonians. Nearly 45% report they have a hard time just paying their monthly bills, according to a survey recently released by the Oregon State Treasurer’s office.

Interviews with some of those who viewed either the council or budget meetings suggest that these two dissenting council members – Roden and Jobe – are seen as being more in-touch with the stressors on local families. They are both the newest to the council and the youngest members on it.

So, it seems timely to take a deeper look into Tuesday night’s 4-2 vote on the Independence City budget. Next week, Trammart News will dive into the possible indications of what may 

be a serious permanent divide on the council – a night when City Councilor Marilyn Morton seemed to call for taxpayers to contact their legislators to push for future allocations of more money and City Manager Kenna West explained in a memo that the city isn’t going to back off on a brewing legal fight to seize the property for future water treatment needs by eminent domain. 

This will be addressed in next week’s article on the budget vote, including a comparison with Monmouth, which reduced their city budget from last year’s amount, cutting back on staff hours in some cases while preserving adequate spending on the library and parks. ▪ 


Ash Creek Elementary School is pioneering the path back to student participation in outdoor school

By Anne Scheck

   
What did some students from Ash Creek Elementary have to say last week about their experience at outdoor school at the school board meeting?

That dance night was a hit in their cabins, as they shone flashlights to create a spotlight on whoever was performing. That they played “Moose Hunt,” which ended in hilarity, when a couple of camp leaders got a pie in the face. That they gave each other special and goofy names – and the teachers, too, like “Kelp” and “Alpine.” That they gathered around campfires and bonded in a way that they never had before.

But, for those involved, there is a lingering worry along with those great memories. Ash Creek is the only school in the district with outdoor school – and there is fear it may never happen again.
 

“Money is literally no object,” explained Shawn Beam, the lead organizer for outdoor school at Ash Creek, who was dubbed “Alpine,” and wore a tee shirt printed with that moniker.

In his address to the school board Beam explained that Ash Creek began participating in outdoor school in 2022, traveling to a camp outside Silverton, Canyonview.

The funding is no problem – in 2016, Oregon voters approved public funding for outdoor school using dedicated money from the Oregon Lottery.

However, Central School District requires a CSD staff member in every cabin. The restriction is proving to be a hurdle for next year, Beam said.

Many school districts use high schoolers as cabin counselors at outdoor school, he pointed out. “Two years ago, the overnight supervision requirements we had were two adults in each cabin overnight,” observed Nathan Muti, another teacher who participated.

In fact, Canyonview Camp requires at least one high school or adult chaperone in each cabin, he said.

Then why were such narrow supervision restrictions placed by the district on the school at the end of last year? He hasn’t got a clue. “As far as we know there are no policies,” said Muti, aka “Kelp.”

“With the stringent overnight supervision standards, this next year will be particularly difficult to be able to get people because we are only allowed to pull Central School District employees from Ash Creek Elementary,” Muti said.

When asked about this barrier, Emily Mentzer, communications coordinator for the district, confirmed that the district does intend to continue outdoor school opportunities for students. 

However, making substitutions for staff isn’t the practice for overnight events, she said. “There are multiple policies that come into play for these decisions,” said Mentzer, adding that the district is responsible for the safety and security on these trips. 

“That provides us with a very limited pool of personnel,” Muti countered. “In addition, it puts a large strain on the school having that many employees absent from the building,” Muti noted.

A final determination is pending. The school board has requested more information about outdoor school at an upcoming work session, according to Mentzer. ▪

An editorial by Trammart News on why an inquiry was filed with the Oregon Secretary of State

By Anne Scheck   

Because transparency is an aim I’ve advocated as a journalist for the bulk of my adult life, I think it is only appropriate I disclose that I have filed an inquiry with the Oregon Secretary of State – a reporting process open to any Oregonian – to ask if a wasteful expenditure of tax dollars is occurring as the city violates its own media policy, day after day, week after week.
​

I let the city council know I had taken this action this past week – I announced at the city council meeting that I’d used this reporting option.

City Manager Kenna West has a policy that seems to guarantee the city’s tax-supported communications director will answer press inquiries, but Director Emmanuel Goicochea has specifically excluded me from that provision. It has forced me to make what I regard as significantly more expensive public records requests to the City Recorder.
Independence is suffering financial duress, with threatened closure of the library, parks and museum in the future unless a levy eventually is passed. So, I don’t want to add to the burden, even in the slightest way.

Trammart News, which publishes The Independent monthly and posts three news articles weekly on IndyNewsOnline.com, has been a registered news outlet since 2016. In a departure from the trio of her predecessors I’ve known, City Manager West has tried to squash the local press like a bug – at least in my view, as well as that of others, who have learned of her outrage over my news coverage.

When she began her tenure, she showed me a notebook of flattering items about her, when she served as the city manager of Willamina. Apparently, the same positivity was expected of me.

When financial shortfalls and other issues were reported, West made two trips to the county newspaper office to try to oust me from the pages of the Polk County Itemizer- Observer, which printed an "Indy Page" for Trammart News during the pandemic.

The then-publisher declined her demand. The conversation there, in which I was present, was off-the-record and will remain so – but West and two staffers, including Goicochea, were told to exit by the publisher.

West later wrote an apology to me, including a reference to her raised voice, and assured me that the communications director (“communications coordinator” at the time of this event) would be answering my media requests in the future. Tuesday night, I put that email in the public record at the council meeting.

Yet repeated attempts at fact-checking information have gone without a response. 

Instead, I’ve had to resort to public-records requests, which have been fulfilled by the City Recorder at no charge. I am grateful to her.

I predicted more than a year ago – when I followed West as she seemed to be trying to avoid me by fleeing into the lobby restroom – that I would have to put the city responses to media inquiries into news stories or, as has subsequently happened, the city’s non-responses. I think this looks far more unflattering regarding West and Goicochea than anything I write. And I have told her so.

It doesn’t seem to matter to the city manager. She continues to disparage. That is her right to do. Because as much as I want to uphold transparency, I also fervently believe in the First Amendment – and the city manager has a right to say what she wants, whenever she likes. But it won’t change the outcome of having me there at public meetings. Because I cover a local government in which I have seen Mayor John McArdle repeatedly gloss over mounting city debt, which he saw accumulate during his decades as mayor, and I have witnessed long-time City Council President Marilyn Morton reiterate the need to raise more taxes, asking constituents to rally their legislators to do so.

I think somebody should be there to track what transpires next, don’t you? And that’s the role of the press, which may be despised by elected and appointed officials but is tasked with reporting on their activities.

Trammart News will also report on the outcome of the filing with the Secretary of State, after a decision is made.

Until then, you can find me in public meetings, on the streets of Independence delivering The Independent, or in a coffee shop tapping on laptop keys – and I pledge always to try to keep the taxpayer uppermost in mind wherever I am. Residents have a right to know how their cities are operating. ▪

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    The Linking Loop

    ​On August 6th, 2017, Anne Scheck founded a newsletter "The Linking Loop", to inform residents across the town of Independence, OR, about the local school board decisions and educational issues.

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